Historical Society of Alberta Call for Council Members

Historical Society of Alberta Call for Council Members

HSA is currently seeking individuals to serve on this working board in the position of Treasurer, Second Vice-President, and Director at Large. Each position is a two-year term, to a maximum of eight years in total, starting in September at the AGM.

The Historical Society of Alberta (HSA) is a registered non-profit charitable society. The Society works to document and promote the history of Alberta.  It does this through the following objects:

  • to encourage the study of the history of Alberta and Canada;
  • to rescue from oblivion the memories of the original inhabitants, the early missionaries, fur traders, explorers, and settlers of the north and west of Canada;
  • to obtain and preserve narratives in print, manuscript or otherwise of their travels, adventures, labour and observations;
  • and to secure and preserve objects generally illustrative of the civil, religious, literary and natural history of the country.

HSA is currently seeking individuals to serve on this working board in the position of Treasurer, Second Vice-President, and Director at Large. Each position is a two-year term, to a maximum of eight years in total, starting in September at the AGM. These are volunteer roles: there is no remuneration for serving on Council, though Council members will be reimbursed for pre-authorized expenses.

Qualifications:

Potential new Council members

  • Should live in Alberta, have an interest in history, and support the objects of the Society
  • Should be community minded, team players who demonstrate leadership qualities
  • Should demonstrate passion for the Society through attendance, volunteerism or financial support
  • Should have good communication skills
  • Should have board experience, or be willing to take training
  • Shall be, or be willing to become, a member of the Society

To Apply:

Please see the position descriptions below for more information specific to each role. To apply, please send an email to info@albertahistory.org and indicate the role you are interested in, and include a letter of intent describing your background (including any relevant board experience), and what you think you can add to the Society.

The deadline for expressions of interest is August 15, 2020

For more information please call the HSA office at (403) 261-3662.

Position Descriptions

Director at Large

The items listed below are expectations and responsibilities of all Council members:

  • Attend Council meetings and the AGM (a total of four meetings a year). Participate in discussions. Ask questions. Provide a record of hours volunteered.
  • Review agenda and supporting materials prior to board / committee meetings.
  • Serve on, or chair, committees / task forces and offer to take on special tasks (e.g., fundraising, policy, program). Work within the parameters of committee terms of reference and budget. Provide reports as required, especially for the Annual Report.
  • Provide financial oversight including developing and approving an annual budget.
  • Ensure legal and ethical integrity and maintain accountability.
  • Determine the Society’s Vision and Mission statements and set yearly and long-range goals (Strategic Plan).
  • Assist in implementing and monitoring progress of the Strategic Plan.
  • Determine and periodically review governing policies.
  • Attend/support Society functions.
  • Suggest possible nominees to the Society’s Council. Recruit new members.
  • Recruit new Society members.
  • Enhance the Society’s public profile and credibility.
  • Keep up-to-date on developments in the Society’s field.
  • Be informed about what the Society does and how it does it and about the environment in which the Society operates.
  • Follow conflict-of-interest and confidentiality policies.

Treasurer

The Treasurer position is part of the HSA Executive, and therefore has additional responsibilities. The Treasurer position is also currently being reviewed in an attempt to lessen the amount of responsibility and bring it more in line with a volunteer role. In addition to the responsibilities described for the Director at Large position, the Treasurer:

  • Serves as one of the signing officers for financial activities of the Society, including grants
  • Chairs the Finance Committee
  • Ensures bills are paid, bank deposits are made, and proper records of all transactions are maintained
  • Presents annual financial reports at the AGM
  • Recommends investments/ financial policy to the Finance Committee (and then the Council)
  • Executes investment / financial policy as approved by the Council
  • In consultation with the Finance Committee, develops the budget for the upcoming year
  • Arranges annual financial review
  • Is proficient in accounting software as required by the auditor or reviewer
  • Accurately and properly maintains Revenue Canada records for required number of years (current + seven years) as per government guidelines
  • With the President reviews and signs Canada Revenue Agency income tax and GST reports generated by the auditor or reviewer
  • Maintains casino financial records as per Alberta Gaming, Liquor and Cannabis (AGLC) requirements, which include duplicate copies of all casino bank transactions and invoices
  • Prepares material for casino audit and report as per AGLC guidelines
  • Maintains the Society’s charitable status
  • Keeps up to date with the AGLC’s Charitable Gaming Policies Handbook
  • Prepares and presents regular financial updates to the Council

Second Vice President:

The Second Vice President is a member of the HSA Executive, and therefore has additional responsibilities. In addition to the responsibilities described under the Director at Large position, the Second Vice President:

  • Is responsible for helping to organise the AGM.
  • Is responsible for liaison with particular committees as determined by Council
  • Submits regular reports on the activities of the committees to Executive and Council meetings.
  • Completes tasks assigned by the President
  • Serves as one of the signing officers for financial and legal activities